Section: |
7.4.1 a |
Section Title: Register of Approved Suppliers |
9100 C Clause |
Purchasing Process: The organization (seller) shall:
maintain a register of its suppliers that includes approval status (e.g., approved, conditional, disapproved) and the scope of the approval (e.g., product type, process family) |
Generic Expectation |
We expect the Seller to create and maintain a list of all suppliers, regardless of approval status, that provide the Seller with goods and services supporting items delivered to their customers. This list is expected to contain a trail to the evidence of the Seller's evaluation of the ability of each supplier to provide product to their customers' requirements. The trail is also expected to lead to the criteria for selection of the supplier, the scope of the approval, and the requirements for evaluation, re-evaluation, conditional approval and disapproval. |
Product Type: |
COTS/Standards |
Raw Material |
Build-to-Print |
Supplier Design |
Specific Expectation |
Organization (Buyer) |
Identify information required for inclusion in the supplier register. For example, name, address, CAGE Code, approval status. |
Supplier (Seller) |
Seller includes all information required by the buyer in the register. Distinguish specific approval status and sites for multi-site organizations. |
Register is maintained so the procurement process is immediately aware of changes to supplier status. |
Register includes any specific supplier limitations for specific COTS/Standards items. |
Register includes any specific supplier limitations for specific raw materials. |
Register includes any specific supplier limitations for specific COTS/Standards items, raw materials and processing capabilities. |
Documentation to demonstrate conformance to expectation (what the auditor would look for) |
Organization (Buyer) |
Contractual document for specific expectations of the data to be included in the register, including approval status. |
Documented evidence of supplier approval. |
Supplier (Seller) |
Documented evidence of creation and maintenance of the register. |
Evidence that orders are placed only with approved suppliers on the register. |
Documented process by which suppliers are added to, amended or removed from the register. |
Traceability of each supplier on the list to the documentation supporting the approval status decision. |
Examples (Best Practices) |
Organization (Buyer) |
Existence of a standard clause explaining expectations of any information to be contained in the approved register. |
Clear definitions of the flow down requirements, understood by the seller and also relayed in the same manner to their suppliers and understood by them. |
As an example: If Buyer orders an assembly from a Circuit Card Assembly (CCA) supplier and one of the requirements is that the Printed Wiring Board (PWB) shall meet the requirements of IPC-6012 Class 3/A, the CCA supplier shall have that requirement (and the control of it) on their contractual document with the PWB supplier. |
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As an example: If Buyer orders an assembly from a Circuit Card Assembly (CCA) supplier and one of the requirements is that the Printed Wiring Board (PWB) shall meet the requirements of IPC-6012 Class 3/A, the CCA supplier shall have that requirement (and the control of it) on their contractual document with the PWB supplier. |
As an example: If Buyer orders an assembly from a Circuit Card Assembly (CCA) supplier and one of the requirements is that the Printed Wiring Board (PWB)shall meet the requirements of IPC-6012 Class 3/A, the CCA supplier shall have that requirement (and the control of it) on their contractual document with the PWB supplier. |
Supplier (Seller) |
Electronic register to provide for notification of changes to a standard distribution. |
Process that includes a hard stop in the procurement process that prevents order placement with an disapproved supplier on the register. |
A unique identifier for each register entry to eliminate confusion between same names with different sites. |
Maintain current contact information for each entry in the register. |
Include any registrar certifications related to each register entry. Ex.: AS9100 series, Nadcap |