| Section: |
7.4.2 a |
Section Title: Requirements for Approval |
| 9100 Clause |
Purchasing information: Purchasing information shall describe the product to be purchased including, where appropriate, requirements for approval of product, procedures, processes and equipment. |
| Generic Expectation |
The vehicle for transmitting a request for procurement from any source (primarily related to production activities supporting product to be delivered to customers) shall be adequately described to the extent necessary so that there is no misunderstanding by the supplier as to what is to be provided, what processes are to be used to produce it, under what conditions or controls are to be used to produce it and any other customer defined requirements. This includes customer defined controls, processes or specifications, quality requirements and conditions for acceptance by the organization. |
| Product Type: |
COTS/Standards |
Raw Material |
Build-to-Print |
Supplier Design |
| Specific Expectation |
Organization (Buyer) |
Detailed in contract terms and conditions and / or contract clauses under line items. May include such statements as items are not accepted until inspected upon receipt to verify that the item meets its requirements. |
Detailed in contract terms and conditions and / or contract clauses under line items. Includes such statements as; items are not accepted until inspected upon receipt to verify that the item meets its requirements. Includes requirements for review / approval of processes prior to work being performed, in-process inspection of hidden features that can not be inspected upon receipt, requirements for inspection prior to shipment, requirements for data submittals (including test data or certifications of compliance). Customer requirements for data and approvals must be flowed down to suppliers. First Article Inspection requirements may also be required here. |
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May also include requirements for review / approval of test data or test coupons for subsequent testing. First Article Inspection requirements may also be required here. |
| Supplier (Seller) |
AS9100 See 7.2.2 Review of Requirements Related to Product |
| Documentation to demonstrate conformance to expectation (what the auditor would look for) |
Organization (Buyer) |
Contract terms and conditions of acceptance of product. |
| |
Contract Clauses for specific procurement requirements and data submittals clearly spelled out. Use of supplemental Supplier Quality Manuals or documents identifying requirements tied to the contract. |
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Use of Quality Plans to identify control methods, processes and deliverables. |
| Supplier (Seller) |
None |
A certificate of conformance stating that the supplier complies with the order requirements. Test data, inspection reports or other data as required by contract. First Article Inspection reports / data may also be provided here. |
| Examples (Best Practices) |
Organization (Buyer) |
None |
SAE ARP 9009 - Contract Clauses. Specific detail in contract clause identifying what data or information is required to be submitted with each shipment or approval method that will be used to cover all shipments under the order. |
| Supplier (Seller) |
None |
Responses to contractual documents / contract acceptance to delineate Certifications to the customer specifically identifying what approval requirements will be complied with and what data will be submitted with shipments attesting to the compliance with contract terms and specifications. |
