| Section: |
7.4.2 h |
Purchasing Information: Records Retentation Requirements |
| 9100 C Clause |
Purchasing Information: Purchasing information shall describe the product to be purchased including, where appropriate,
records retention requirements
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| Other Specifications |
9100 section 4.2 |
| Generic Expectation |
Define record type to be maintained and length of time records should be maintained |
| Product Type: |
COTS/Standards |
Raw Material |
Build-to-Print |
Supplier Design |
| Specific Expectation |
Organization (Buyer) |
Define what records are and the requirement for records management program - includes identification, storage, protection, retrieval, retention, disposition. |
| Communicate requirements to Supplier |
| Audit supplier record management program |
| Supplier (Seller) |
Have a record management program |
| Self audit program of record retention |
| Flow down record retention requirement to subtiers |
| Documentation to demonstrate conformance to expectation (what the auditor would look for) |
Organization (Buyer) |
Documented Record Retention Program |
| Documented audit results |
| Documented flowdown of requirements to supplier |
| Supplier (Seller) |
Documented Record Retention Program |
| Documented audit results |
| Documented flowdown of requirements to subtier supplier |
| Examples (Best Practices) |
Organization (Buyer) |
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| Supplier (Seller) |
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